GBNHC PAYMENT POLICY
GBNHC PAYMENT POLICY
GLENBROOK NORTH HOCKEY CLUB REGISTRATION AND PAYMENT POLICY (‘GBNHC” OR THE “CLUB”) APPROVED AND EFFECTIVE JULY 17, 2025
This policy supersedes and replaces in its entirety any prior payment policy of the GBNHC. Player dues provide the vast majority of the GBNHC’s revenue. Revenue from player dues and other sources covers the expenses related to operating the Club, including but not limited to ice time, coaching services, referees, league fees, and other essential costs, many of which are committed to at the beginning of the season and which must be paid up front. In order for the GBNHC to successfully operate and support its purpose(s) it is essential that all players strictly follow the GBNHC’s payment policy.
PLAYER DUES
Compliance with all player financial obligations to the GBNHC is an express condition of participation in the Club. It is the policy of the GBNHC that payment, or arrangements for payment, must be made before a player is granted permission to participate in any GBNHC event, including tryouts, practice, clinics, games, or tournaments. Player dues shall be determined annually by the Board of Directors (the “Board”) of the GBNHC. The dues will be based on the projected financial needs of the organization, taking into consideration the anticipated number of players and the resulting expenses required to operate the Club. The Board will make every effort to keep the player dues reasonable. While dues are set at the beginning of each hockey season, there may be unforeseen or exceptional circumstances in which player dues may need to be adjusted during the season. In such cases, the Board has the right to approve a reasonable increase of player dues as it deems necessary. Player dues will consist of a tryout fee, as set by the Board, and a team fee. The tryout fee is due upon registration. Players who have not paid a tryout fee will not be permitted on the ice for tryouts. Team fees may be paid in three (3) equal installments due on: Registration, October 15th, and December 1st. Payment of the first installment indicates a player’s acceptance of rostering on a team and obligates the player to pay all remaining player dues. Player dues do NOT include equipment or required uniform fees, tournament surcharges, varsity surcharges, travel costs, spring fees, or any other hockey related expenses. A player’s account will be considered delinquent and the respective player may be suspended for not being in good standing if payments are not received within seven (7) days of the due date or within seven (7) days of any modified payment plan as may be agreed to by the Board. The Treasurer will recommend suspensions for non-payment to the Board of Directors who will determine, in its sole discretion, whether or not a player shall be suspended until such player’s account is brought current or alternative arrangements are made for outstanding obligations to the Club. For families in which the parents or guardians live in separate households, one parent or guardian must be designated at the time of registration as the person primarily responsible for payment of all obligations to the Club. All requests for payment from the Club will be sent to the designated parent and that individual will be responsible for ensuring that any payments expected from the other parent are made. If necessary, a player’s family can seek financial aid from the Club per the terms of the Club’s Financial Assistance Policy.
DISCOUNTS
Service on the GBNHC Board or on any committee does NOT result in a discount on player dues.
PAYMENT METHODS
The Club accepts payment via credit card or ACH payment through the Crossbar system. Zelle and checks are not accepted for Fall/Winter Fees.
FAILED PAYMENTS
If a check is returned due to insufficient funds, all costs and expenses of collection plus $50 will be assessed against the player’s account. In this case, and in the case of a rejected credit card charge, the player will be given a seven (7) day grace period to make good on failed payments. Failure to resolve a failed payment within the grace period will result in a player’s account being considered delinquent and the respective player may be suspended for not being in good standing. The Treasurer will recommend suspensions for non-payment to the Board of Directors who will determine, in its sole discretion, whether or not a player shall be suspended until such player’s account is brought current or alternative arrangements are made for outstanding obligations to the Club. The Club has the right and authority to forward to AHAI the terms of any non-payment suspension. AHAI has the authority to take further action up to and including suspending the entire family of the player. Families are encouraged to familiarize themselves with AHAI’s payment policies.
WITHDRAWAL FROM THE PROGRAM
Once tryouts begin, the tryout fee is not refundable. If a player accepts a position on a GBNHC team and then subsequently withdraws from the program or quits a team, the player shall be responsible for the entire season’s dues. Additionally, if said player subsequently decides to return to the Club the following regular season, the player must satisfy all outstanding financial obligations from prior season(s) and prepay the entire balance of the then current season's dues and fees at the time of registering for tryouts. If said player fails to make a team the player dues (but not the tryout fees) for the then current season will be refunded. The Club will NOT, under any circumstances, refund any part of the season fees for any time lost by a player due to absence, illness, injury, or suspension/dismissal for academic or disciplinary reasons. In the event a player is unable or unwilling to participate for any reason at any point during the season, the player remains responsible for paying any and all dues for the season.
RESERVATION OF RIGHTS
The Board of Directors of the GBNHC reserves the right to amend the Club’s payment policy, in whole or in part, at any time with or without prior notification to its members.